Accessibility

AMCHP complies with the Americans with Disabilities Act (ADA) and makes all reasonable arrangements to ensure comfortable and accessible events for all. We recognize not all disabilities require accommodations, and some are invisible. To request ADA accommodations, please email AMCHPreg@conferencemanagers.com.

The 2025 AMCHP Conference will be an in-person-only-event. AMCHP is delighted to have offered a hybrid experience for the past two years, and while we will miss you in the virtual space, we cannot wait to see you in person in Washington, DC.

The following are in place to support full access and participation for all attendees:

Meals:
All conference food items will be clearly labeled to accommodate dietary restrictions and allergies.

Deaf and Hard of Hearing:
All plenary sessions will have AI generated closed captioning. An American Sign Language interpreter will be available in the Plenary sessions for translation.

Reserved seating will be available in the front row for ease of viewing the ASL interpreter.

All presenters have been instructed to turn on AI generated closed captioning during their presentations.

Blind or Visually Imparied
Reserved seating will be available in the front row for those who rely on visual aid or proximity to speakers.

For further questions about accomodations or access needs, please contact AMCHPreg@conferencemanagers.com.

Parent's Room:
A designated room will be available for parents with lactation needs. This space includes comfortable seating and a refrigerator. Please ask at the AMCHP registration desk for the location.

Sensory Needs:
A designated Quiet Room will be available throughout the conference for those with sensory needs or who need a break from the busy environment. This room is intended to be free from sounds and activity.

Hotel Accommodations:
When booking hotel rooms through the reservations link, there is a check box option for an Accessible Room at the time of booking. Before confirming the reservation, there’s a section for “Special Requests” including options such as Rooms Near an Elevator, Assistive Devices and a text box area to add additional requests.

Accessibility information about the Westin Washington, DC Downtown is listed on their website. For more details, the hotel can be reached at (202) 898-9000.

Mobility Devices:
Please remember to bring any mobility equipment you may need to navigate throughout the conference. For participants who would prefer to rent a mobility device for the event, AMCHP recommends Cloud of Goods Scooter and Wheelchair Rental. (Participants are responsible for coordination and the cost of mobility equipment rentals)

Service Animals:
Service animals are welcome in all spaces at the AMCHP conference. Water filling stations are located throughout the building. Attendees are reminded that service animals are working animals, and one should not distract or attempt to pet them.

DC Metro Elevator Outage Updates View the most current closings and outages to ensure accessible transportation around the DC Metro area.

For further questions about accommodations or access needs, please contact AMCHPreg@conferencemanagers.com as soon as possible, to ensure AMCHP has time to make the appropriate accommodations.